My Favorite Thing – Barbara Schilling

About 8 years ago I purchased an inventory program for my Mac. It has been indispensable. The particular app that I bought is no longer available, so I hesitated to bring it up as the best tool I’ve got for my business, but there are other apps out there that can do the same basic things. Mine is called Bento, but Filemaker is another one that would work. It does require some time to get it set up but the work and frustration it can save over the long haul is well worth the time and investment in getting it started. The inventory program I work with allows me to record all the basic information for each painting..including (my favorite part) a photo of it. I can add categories for customers, for competitions entered, gallery inventory and more. It has the capability to create secondary lists (smart lists) for any specific details (examples…paintings that have sold, or only landscapes,or only paintings showing at Gallery xyz….I can isolate and pull up an entire “show” for planning and all the information is there in a nice concise form.

Inventory gets added as soon as it is completed and all it’s details are filled in size, cost, title,and image along with the date of completion, before I have had a chance to forget it. If a painting sells all I have to do is put in a check mark and the app automatically moves it to the “sold” lists. The best part is having an image of the painting right there available. I have an awful lot of “yellow roses”, “yellow roses with a white vase”. etc…and it’s pretty hard to remember 2 years down the road just which painting was which! It is a life saver!


Upcoming OPA Events

30th Annual National Juried Exhibition 30th Annual National Juried Exhibition
The Thirtieth National Exhibition and Convention will be hosted by the California Center for the Arts, Escondido Museum, located in Escondido, California, from April 9 through May 16, 2021. Learn More!
First Annual Student Art Competition First Annual Student Art Competition
The First Annual Student Art Competition is from January 15 - February 15, 2021 and will be open to Student between the ages of 14 to 22 only. Learn More!
OPA Spring 2021 Online Showcase OPA Spring 2021 Online Showcase
The Spring 2021 Online Showcase is from March 1 - May 15, 2021 and will be open to Associate members only. Learn More!